When you set a time for a task, sometimes you’ll want the time to adjust based on the time zone you’re in. Other times you’ll want the time to stay fixed in your current time zone no matter where you are.
To choose between the two, you can set a floating time or a fixed time for your tasks to make sure things get done when they’re supposed to, wherever you are. Here’s a bit more about the two options:
Floating time
If you set a floating time, the due time of your task will stay the same regardless of your time zone. For example, a task due at 9am New York time will also be due at 9am when on London time.
If you travel from New York to London, the task will stay due for 9am. If you share the project with someone in London, the task will appear due at 9am for both of you, even though you and your collaborator are not in the same time zone.
All due times in Todoist are floating by default.
Fixed time
If you set a fixed time, the due time of your task will adjust based on that time zone. For example, a task due at 9am New York time will be due at 2pm London time.
If you travel from New York to London, the task’s due time will update to 2pm. If you share the project with someone in London, the task will appear due at 9am for you and 2pm for your collaborator.
Note
When selecting a fixed time, you can only choose your current time zone. In case another user selected a different time zone, then you’ll also see a third option to keep the task’s current time zone.
Choose between setting a floating time or fixed time for your task on any platform:
- When adding or editing a task, click the Due date field in the task view, or the calendar icon.
- Click Time at the bottom of the scheduler.
- Enter a due time for your task and click the Time zone menu.
- Choose whether you want to use a fixed time or floating time.
If a collaborator already set the task's time zone, you’ll see a third option to keep it.
- Click Save to save your changes.
FAQ
The due time of your task will be floating by default.
No. You will only have the option to choose your current time zone unless the time zone has already been set by someone else, in that case you’ll also have the option to keep the task’s current time zone.
By setting a floating time for your tasks, you can make sure that the due time will stay the same across all your devices, regardless of the time zone they have been set to.